The upcoming change
Starting June 30th, CMS will require that all ACA platforms prevent multiple people from logging into the same account, or using multiple accounts with the same FFM ID.
This is based on the existing rule that anyone submitting or servicing applications needs their own HealthSherpa account, FFM ID, NPN, and licensure (Section 4c of your Agent Broker General Agreement with CMS).
The reason for this change is to ensure that anyone who is accessing an application is a licensed agent. It will also provide HealthSherpa & CMS the ability to trace which person made any given change to an application, which helps with compliance and auditing for any consumer-protection inquiries that may arise.
This means everyone needs their own account, and their own FFM ID.
Note: You won't be able to log in to your account at the same exact time from different browsers or devices. But you will be able to log in at the same time from multiple tabs within the same browser, on a single device.
What you will see
If you log into an account that someone else is logged into, or into accounts that have the same FFM ID, you'll see this blocking page:
If you press the "Log out the other session" button, whoever is logged in will get logged out and see this message:
If you're seeing this and suspect foul play
If you think someone is using your login or FFM ID without your consent, then:
Log in to your account
If you see the blocking page, click the "Log out other sessions" button
Go to Settings to change your password and enable two factor authentication.
If you continue to see the blocking page, contact HealthSherpa Agent Support.
If you’ve been sharing accounts or FFM IDs
Each person will need to create their own account with their own unique FFM ID.
How we’ll ease this transition for agencies
For agencies using a Principal NPN model
We have a feature called NPN Overrides that can be used to support a Principal NPN agency. After creating separate accounts and setting up an agency account, you can use this feature to allow your downline to choose from various NPNs on each application. Learn more.
For agencies who have multiple agents servicing the same clients
For agencies where more than one agents share a set of clients, such as call centers, follow this process:
First, make sure your account has been converted to an agency account.
Have each of your agents create separate accounts, and have them enter your 4-digit agency join code.
Use the Search Marketplace feature to pull any client into your account who needs servicing.
We’re exploring other new features to make it easier to service shared clients, stay tuned.
If you have questions or concerns, please contact Agent Support at: email@example.com / (888) 684-1373